Faculty are responsible to meet their classes
during all scheduled class days. Scheduled class times are considered “contact
hours,” and instructors are expected to be present during these times. Work on
projects, papers, and other large assignments should be conducted outside of
class time and should not replace direct instructional time in the classroom.
If a faculty member must miss a class due to an
emergency such as an illness, he/she should call the division or school office
so that a sign can be posted to notify students of the class cancellation.
It is the faculty member’s responsibility to ensure
that classes are covered during any prolonged or predictable absence (e.g.
prolonged illness, conference attendance) in consultation with the department
chair. Appropriate instructional personnel should provide this coverage.
Clerical staff and students can not be
used for this purpose.
Faculty who miss a day of work due to illness must take
eight hours of sick leave, regardless of the number of teaching hours scheduled
for that day. Sick leave should be taken even if students are given alternate
assignments or activities. If a faculty member suffers a long-term illness, a
substitute instructor will be hired to replace her/him during sick leave.
See the UHPA Contract for more information on
faculty leaves.
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Academic Complaint Policy
The University adheres to a formal Student
Academic Complaint Policy, which outlines students’ academic rights and what a
student who believes these rights have been abridged can do. The policy is
available in each division and school office or can be downloaded from http://www.uhh.hawaii.edu/~accred/complaint/approve.html.
Briefly, students have
the right to freedom of expression, protection against improper academic
evaluations, and protection against improper disclosure. If a student believes
one of these rights has been abridged he/she should discuss the problem with
the instructor in question within 14 days of becoming aware of the problem. If
no resolution can be reached, the student should discuss the situation with the
chair of the instructor’s department. If no resolution can be reached at this
level, the student should meet with the chair of the instructor’s division. If
no resolution is reached at this level, the student should consult with the
Dean, and finally, if necessary, a formal Academic Grievance Committee will
review the situation.
Faculty are
encouraged to offer a copy of the Student Academic Complaint Policy to students
who feel that they have been treated unfairly, even if the faculty member feels
that he/she (or his/her colleague) has scrupulously upheld the student’s
rights.
Most
grievances over grades can be avoided if faculty prepare detailed course
syllabi, especially regarding the basis for grades and policy on absences and
make-up work, and if they treat the syllabus as binding on both the student and
themselves. (See Syllabi
for details.)
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Academic
Dishonesty
The Student Conduct Code clearly indicates what
constitutes academic dishonesty, including plagiarism, and how cases of
suspected academic dishonesty must be handled. In brief, if a student commits
an act of academic dishonesty and admits that such an act has been committed,
the faculty member may:
·
Require the student
to re-do the assignment
·
Give the student a
failing or reduced grade for the assignment
·
Give a failing or
reduced grade for the course
If the student contests his/her liability, the instructor
may not take action against the student, but must refer the case to the vice
chancellor for student affairs for hearing and disposition under the Student
Conduct Code. See Plagiarism.
UH Hilo Student Handbook, distributed to new
students each fall, contains the UH Hilo Student Conduct Code. The code is also posted on the website at http://www.uhh.hawaii.edu/~accred/scc/index.html.
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table of contents
Adding Classes
Students may add classes via MyUH web registration
during the first week of classes if space is available and the student meet any
approved pre-requisites. (See Registration.)
Students MAY be eligible to “add” a class during
the second week of the term if special permission is authorized by the
instructor of the class. It is up to
the discretion of the faculty person whether the student may register during
this period. Students are strongly
encouraged to register for and attend the class during the first week of
classes.
After the second week of classes, students may not
add classes.
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table of contents
Advising
Academic advising is an important responsibility of all full-time
faculty. At CAS, every student who has declared a major is assigned a faculty
advisor. Each department advises its own majors in a manner determined by the
department. In the case of departments with a smaller number of majors, the
chair might advise all majors. In other departments, advising is distributed
among all regular faculty. Students who have not yet declared a major are
advised by the staff of the General Advising Office and by faculty members
throughout the college who do not have large numbers of advisees.
Faculty are responsible for advising students regarding all college
and University requirements, including General Education and the major. Whether
advising majors or students who haven’t yet declared a major, your best path to
being a good advisor is to read and understand the UH Hilo General Catalog.
You will also find advising information on the “Academic Advising” page of the
UH Hilo Web site: www.uhh.hawaii.edu/student affairs/advising.
Faculty have access to the records of their assigned advisees through
MyUH Web for Faculty at https://myuh.hawaii.edu/
(See MyUH Web for Faculty.)
Advising for continuing students takes place toward the end of each semester,
so that students can take advantage of early registration, and at the beginning
of each semester. UH Hilo also conducts advising and early registration
sessions for new students during the summer months.
The General Advising Center is located in PB9-5. The advising coordinator works with new students and
students who have not yet declared a major. Functions of the center
include, among others:
·
Providing advising to
undeclared majors
·
Providing information
on general education and graduation requirements for all majors
·
Serving as a referral
center to other resources on campus
·
Providing training
and information for faculty advisors
For more information, contact Dianne Higgins,
advising coordinator, at 974-7688 or dhiggins@hawaii.edu.
While students are responsible for all
requirements as listed in the UH Hilo General
Catalog, many students rely on the information given to them by faculty.
Faculty should inform students that the
student, not the faculty advisor, is responsible for accurate completion of
requirements. Advisors should make every effort to avoid giving out incorrect
information. It is recommended that when in doubt, faculty should contact the
department chair, division chair, assistant dean, and/or advising coordinator
for information.
Faculty may also contact Winifred Tatsuta, records
specialist, at 974-7326 or wtatsuta@hawaii.edu
for information.
The UH Hilo Web site provides helpful information about and for
students. Go to http://www.uhh.hawaii.edu/ where you will
find links to the current General Catalog, academic programs, student
support services, and to the webpage of the Office of Student Affairs, where
information and forms are posted for admissions and financial aid, and where
faculty and students can find current information on available courses.
Admitted students can also register by logging on to MyUH at https://myuh.hawaii.edu/.
For more information about advising, see the
following: MyUH Web for
Faculty, General Education, Waivers.
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Attendance and Tardiness
Regular on-time attendance in class and laboratory
sessions is expected of all students.
Unavoidable absences should be explained to the instructor involved. Generally,
students are expected to provide documentation from a physician or employer
that such absences were unavoidable.
If a student finds it necessary to take a leave of
absence during a semester, he/she should discuss this with each instructor and arrange
to make up course requirements.
Students failing to attend classes during the add/drop period may be
dropped from those courses to accommodate students on waiting lists.
As with all grading policies, attendance and
tardiness policies which affect students’ grades must be indicated on each
class syllabus.
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Budgets
Annually, each college, and within CAS, each
division, is allocated a budget. The
allocation is based on the level of activities within the division as reflected
in specific performance measures such as
- Number of student semester hours taught
- Degrees and certificates granted
- Class sizes
- Research funding
- Contributions to scholarly literature and creative achievements
- Service to the community, state, and nation
Additions to the budget may also be made for
specific program needs. These changes
are the result of specific proposals to the legislature called Program Change
Requests. The State of Hawaii operates
on a biennial budget system with a two-year budget funded during even numbered
years. There is a supplemental budget
during odd numbered years that accommodates small changes. Program Change Requests may be submitted to
the Chancellor who will select those to be sent forward and prioritize the
requests.
The budget is divided into three major
categories – A: Personnel expenditures, B: Operating expenditures, C: Equipment
expenditures. Personnel expenditures
include faculty salaries, lecturer salaries, and student wages. Operating funds include monies for telephone
usage, copying, computer equipment, paper, maintenance contracts, etc. Often, there are no funds allocated for
equipment expenditures and thus small equipment purchases such as computers and
desks are taken from the B budget.
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Campus
Security
Campus Security can be reached at 974-7911, 24 hours a day, 7 days a
week.
If security officers are not able to resolve problems, will communicate
directly with critical staff and contracted repair vendors.
Campus Security will also provide escort service
for faculty members working after hours.
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Class
Lists
Faculty can obtain online class lists for all
classes assigned to be taught by the specific faculty person at any time from
MyUH Web for Faculty (http://myuh.hawaii.edu/)
system (for more on this web student information system, see MyUH Web for Faculty
below).
It is
important that faculty members verify the accuracy of their class lists during
the second week of the semester
while students can still add classes. Inaccurate
class lists can have significant consequences for students who either are
present but not officially enrolled or who do not officially withdraw from a
class. Students who are not included in
your class lists are not eligible to attend your class, and the instructor
should notify such students of their status immediately.
If you are unable to retrieve a class list from
MyUH, please contact your college or division office or the Registrar’s Office
x47326.
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In
General Education courses, faculty can expect that classes will become filled
(closed) and that students will request permission to add the class. Faculty
whose classes are filled can permit students to enroll in their own filled
classes by accessing their MyUH Web for Faculty
accounts (https://MyUH.hawaii.edu).
Once
the faculty has entered a permit for the student, the student must then
register via MyUH Web for Students.
Until the student has completed registration in this way, he or she is
NOT registered in the course.
Instructors
should compare the class list against those
students who are attending the class so that any errors can be corrected
before or during the Add period through the second week of the semester.
In
most cases, enrollment caps are based on classroom size. Faculty are under no
obligation to add students above the formal class limit. Some faculty maintain a waiting list and
invite students to come to class the first week in case other students drop the
course.
See
Permits and
Authorizations.
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Communication
E-mail
Faculty can quickly and easily
establish hawaii.edu accounts through the UH Information Technology Service Web
site at http://www.hawaii.edu/infotech/yourusername.html. Accounts can be accessed on office PCs via
Eudora, which can be downloaded free from the UH ITS download Web page http://www.hawaii.edu/infotech/ (on the UH Information Technology homepage click on Personal
Tools, then click on Accessing Your E-mail), or through Microsoft Outlook or
other proprietary e-mail software.
Hawaii.edu accounts can be accessed
from any computer with Internet access through Netscape or Internet Explorer at
http://mail.hawaii.edu. A faculty/staff directory with e-mail
addresses is distributed each fall; an electronic version of the directory is
posted at http://www.uhh.hawaii.edu/directory/
E-mail can be sent to all faculty and
staff using the address ohana@uhh.hawaii.edu. This forum can be used to share ideas, opinions, and news.
Appropriate content, language and courtesy are expected of all users.
For more information on e-mail accounts
call the Computer Center at x4-7437.
The UH Hilo home page can be accessed at http://www.uhh.hawaii.edu/
The Edwin H. Mo`okini Library home page can be accessed at http://library.uhh.hawaii.edu/.
MyUH Web for Faculty gives faculty limited access to the Banner computerized student information and
registration database. Through their Web for Faculty accounts, faculty can
access student information invaluable for advising, including class lists,
student transcripts, student transfer credit equivalencies, Student Degree
Audit (what each student has done and still needs to do to graduate), and
student addresses and telephone numbers. Instructions on how to use the IA
system are provided in the section MyUH Web for Faculty. Additional guidance by calling the Records
Office at 974-7326 or emailing Records Specialist Wini Tatsuta at wtatsuta@hawaii.edu.
Ka Lono Hanakahi is a UH
Hilo monthly newsletter highlighting University activities and faculty accomplishments.
Faculty are encouraged to send information regarding publications,
presentations, grants, and awards to Director of Media Relations Alyson
Kakugawa-Leong, Office of University Relations, College Hall 9, 974-7642 or alyson@hawaii.edu, so that these important achievements can be shared in the “Hats
Off” column of the newsletter. Deadlines are on the 15th of each month for the
following first of the month publication. Ka
Lono Hanakahi is distributed to all UH Hilo faculty and staff, the
Chancellor’s Advisory Board, the UH Board of Regents, UH Administration
officials, statewide Legislators and other government officials, statewide high
school counselors, statewide media, and other interested parties. An archive of
Ka Lono Hanakahi issues is posted
online at http://www.uhh.hawaii.edu/news/.
Poly Com is a video conferencing system that
works over the internet by connecting PolyCom units at remote locations through
an IP address. The quality is usually
very good and the units are simple to use.
To connect to another unit it is only necessary to know the IP for the
remote unit. PolyCom units can also
interface through a “bridge” with video conferencing units attached via ISDN
lines. Such connections can be managed through IT Services at M~noa but there is a charge for the long distance telephone services
and for the bridge.
PolyCom units are available on campus
in the following locations:
Location Contact Room
IP
Capacity
UCB 300 x47300 12 132.160.30.95
Dean’s Conference Room*
Chancellor’s x47444 15 128.171.236.158
Conference Room
*This unit is portable and may be moved
within UCB to any room with an Ethernet connection.
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The University houses a number of multimedia classrooms
and electronic classrooms. These rooms are scheduled each semester on a
first-come-first-served basis. Faculty who wish to teach in these rooms must
request them at the beginning of the prior semester, when departments are
scheduling classes. For more information on these facilities, visit the
Academic Computing Service’s webpage at http://acs4.uhh.hawaii.edu/acs/
The UH system provides faculty with
access to WebCT, a widely used web-based instructional resource. Faculty can
establish WebCT course Web sites, where they can post syllabi and other course
materials, establish e-mail and bulletin board communications accessible only
to students in the course, track course grades, and enable students to post
PowerPoint and other electronic projects. To establish a WebCT course Web site,
go to http://www.hawaii.edu/dlit/webctresource/htmpages/designergettingstarted.html. The Web site provides online documentation and other support.
In addition, the UH system offers occasional online workshops
and summer workshops on WebCT; contact Kenwrick Chan, kchan@hawaii.edu, for current information on workshops.
The UH Hilo Office of Technology and
Distance Learning maintains a help desk for PC-related problems. Call 933-8858 or submit a help request at http://www6.uhh.hawaii.edu/otdl/helpdesk.
Assistance is also available through
the UH system’s Information Technology Services for software and hardware
purchases, free downloads of such utilities as Adobe Reader and WS-FTP (file
transfer), and software documentation. The site is at http://www.hawaii.edu/its
Faculty and staff can find more
specific help at www.uhh.hawaii.edu
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Computer
Support
Faculty who need help with their office
computers or with multimedia or electronic classrooms should email a help request
at http://www6.uhh.hawaii.edu/otdl/helpdesk/request.asp.
The UH system’s Information Technology
System (ITS) also offers online help for faculty: http://www.hawaii.edu/help.
For help with network-related problems,
contact the Computing Center at x47637.
Assistance is also available through
the system ITS ( http://www.hawaii.edu/its) for software and hardware purchases,
free downloads of such utilities as Eudora, Adobe Reader and WS-FTP (file
transfer), and software documentation.
For a complete list of software and to
download free software, go to http://www.hawaii.edu/help/software/pcsoft.html.
For Macs, go to http://www.hawaii.edu/help/software/macsoft.html.
For personal purchase, the UH Hilo Bookstore offers select
hardware, peripherals, and software; see Bookstore manager Clifford Kaneshiro.
In addition, departments can purchase computer hardware and peripherals through
the University, as well as certain software at reduced prices. For the hardware
price list, go to http://www.hawaii.edu/infotech/pricelists; for software, go to http://www.hawaii.edu/bkstore. Work with your division secretary to
arrange purchases through the department.
See also MyUH Web for Faculty in this handbook or go to http://hawaii.edu/myuh/faculty for
information on the student information and registration system.
