University of Hawaii at HiloInstitutional Support PBA, (Fiscal Specialist) (#79780T) Position Description

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The recruitment for this position vacancy has concluded.

UH Hilo, Office of the Chancellor, Research Administration and Project Development, revolving funds, temporary, full-time, to begin approximately March 2013. This temporary position is annually renewable pending satisfactory work performance and continued funding.

Duties

Assists the Chancellor's Research Administration and Project Development (RAPD) office in the fiscal administration of all extramural awards to the University of Hawaiʻi at Hilo. Ensures compliance of extramural fiscal matters in accordance to federal grants as well as to state rules and regulations. Monitors budgets for all extramural awards to UH Hilo. Provides guidance in the preparation of requisitions, purchase orders, payment requests, and hiring personnel as they impact extramural awards. Reviews and approves all transactions utilizing extramural funds to ensure compliance with sponsoring agencies' approved budgets. Reviews and recommends verbiage for contracts and acquisitions. Reviews and approves all personnel transactions utilizing extramural funds to ensure compliance with sponsoring agencies' approved budgets. Administers purchasing policies and regulations within established budget limitations. Monitors extramural expenditures and control of spending in accordance with extramural funding expenditure plans. Provides advice, guidance, and instruction to employees responsible for financial matters affecting extramural awards throughout the UH Hilo. Other duties as assigned.

Minimum Qualifications

Possession of a baccalaureate degree in Finance, Accounting, Business Administration or related field and 1 year(s) of progressively responsible professional experience with responsibilities for fiscal, accounting, and/or financial processing; or equivalent education/training or experience. Functional knowledge of principles, practices and techniques in fiscal and financial management demonstrated by knowledge, understanding and ability to apply concepts, terminology. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with all aspects of financial management. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the financial management area. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. Demonstrated ability to operate a personal computer and apply word processing software. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Desirable Qualifications

Work experience in higher education with responsibilities for fiscal or financial administration or management. Experience with grant administration.

Pay Range

PBA, minimum $2,904/month.

Applications (How to Apply)

A complete application must include: cover letter explaining how the minimum and desirable qualifications are met; APT application UH Form 64
(original signature required on application); resume; the names and addresses, email and telephone numbers of three (3) professional references; transcript(s) showing degrees and course work appropriate to the position (copies are acceptable, however official transcripts will be required prior to employment). All requested documents/information must be postmarked by the closing date and become the property of the University. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Send to: RAPD Selection Committee, Junko Calma, UH Hilo RAPD Office, 200 W. Kāwili St., Hilo, HI 96720-4091.

Inquiries (General)

Paula Gealon, 808-933-0898, email: gealon@hawaii.edu

Please refer to position #79780T when making inquiries.

Application Deadline

Postmarked no later than February 8, 2013.

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