HR Forms
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Instructional Bargaining Unit 07 New Hire
All forms are required and are applicable to this packet.
Forms that Must be Filled Out
- W-4
- Allows employee to withhold the Federal income tax from your pay.
- HW-4
- Allows employee to withhold the State income tax from your pay.
- I-9
- This is the Employment Eligibility Verification Form is for the immigration and naturalization service.
- D-90
- Designation of Beneficiary Form; this form must be notarized
. - Personnel Data Form
- Information form about your education and work experience. Please fill out the top then fill any addition information in the boxes below which is not included on your resume or on file.
- Work Schedule Disclosure Form
- Disclosure if you are working at or applying to any other University of Hawaiʻi department or campus.
- Form Vets 100 - Invitation to identify a disability or veteran status
- Invitation to Identify Disability or Veteran Status allows you to notify the University if you are disabled or a United States veteran.
- EC-1 (Word)
- Allows you to enroll in Health Benefit program.
- Standard Life Insurance Company – Designation of Beneficiary
- Allows you to designate a beneficiary for a Standard Life Insurance plan which you are enrolled as part of the University.
- Ethnic Background Form
- Form to which allows the University to keep track of the ethnic background of its employees.
- Form 92 - General Confidentiality Notice
- Agreement to maintain personal information confidential.
- Personnel Record Card
- Will enable human resources to easily keep important information about you on file for quick reference.
- ERS Form 1-A beneficiary designation
- Designate a beneficiary with this form. See the ERS Form 1-A Instructions . This form must be notarized.
- EC&B 1
- Form which allows you to enroll in the State of Hawaiʻi employees' retirement system
Notices that Require You to Do Something
- Social Security Card Notification
- Notification that a copy (or 2 copies for emergency hires) of your current social security card is required on submission.
- TB Examination Notice
- Notification that a current tuberculosis certification (within a year) will be needed before starting work at UHH, for appointments of more than 15 days.
Forms and Information that Must be Requested
- D-60
- Salary Assignment / Cancellation - Form which will allow you to have automatic deposits made to an account you designate. This form needs to be requested from the University, filled out, signed by a financial institution and sent in with your application. This form is not currently available online. Please call 974-7449 for a copy of this form.
Forms for Viewing and Reference
- Workplace Non-Violence Policy and Procedures
- Notice about the University Workplace Non-violence policy and procedures.
- Substance Abuse Notification
- Notice of the University's Policy Substance Abuse in campuses and work sites.
- Smoking Regulations
- Web site about Hawaiʻi's Smoke-Free Law.
- Crime Awareness and Campus Security Notice
- Link to UHH Campus Crime Awareness web site.
- Sexual Harassment Notification
- Notification on the University's position on Sexual Harassment.
- Sexual Harassment Information
- Behaviors that cross the line. Who you can talk to.
- Holiday Schedule
- Holidays observed by the University of Hawaiʻi.
- Summary of Employee Benefits
- Summary of Benefits for eligible employees.
- Tax Deferred Annuity Program
- Information about the voluntary supplemental retirement income investment program.
- The State of Hawaiʻi, Island Savings Plan
- Information about the Island $avings Plan, an optional personal retirement savings plan.
- ERS Form 1-A Instruction
- Information about the ERS Form 1-A Designation of beneficiary form
- Retirement System
- Your Retirement System
- Hybrid Plan FAQ
- Service Retirement Facts
- Information about the State of Hawaiʻi Employee Retirement System. A mandatory personal retirement savings plan which is provided for you by the University.
- Hawaiʻi Public Employee Health Fund Benefit
- Information about the health fund benefit plan.
- Premium Conversion Plan (PCP)
- Guide to enrolling in the PCP program. Enrolling in this program allows you to reduce your taxes. Once enrolled, income taxes are calculated after health care premiums are deducted.
- Active Employee – Health Benefit Brochure
- Full guide for health benefits for Hawaiʻi Employer-Union Employees
- Standard Information Packet
- Information about the Standard Life Insurance plan which you are enrolled as part of the University.
- Reference Guide For Active Employees
- Reference guide for health benefits for Hawaiʻi Employer-Union Employees
- Island Flex
- Information about the Island Flex. This is a program which allows you to open accounts which have tax savings benefits.
- Hawaiʻi employer-union health benefits trust fund monthly insurance premium rates:
- Bargaining Unit 7
- Agreement between the Board of Regents of the University of Hawaiʻi and Bargaining Units:
- Bargaining Unit 7
- Full Information booklet about the agreement between Bargaining Units and the Board of Regents of the University of Hawaiʻi. (Civil Service hires will have to know their specific bargaining unit)
- Agreement between the University of Hawaiʻi at Hilo Professional Assembly and the Board of Regents of the University of Hawaiʻi
- Information about the agreement between UHPA and the Board of Regents of the University of Hawaiʻi.