• Business Office Home
• Information to Students
• Tuition Schedule
• Fees Schedule
• Easy Reference Guides
• Quick Links
• Forms

• Business Office Administration
  (Restricted Access)
• Accounts Receivable
• Document Log

Contact the Business Office

Telephone:
(808) 974-7404

Fax:
(808) 974-7713

Mail:
Business Office
University of Hawaii at Hilo
200 W. Kawili St.
Hilo, HI 96720-4091

Student Non-Employees Travel

UH Hilo > Business Office > Easy Reference Guides

Reimbursements

Reimbursements are done on requisitions. Attach:

• letter of invite,
• non-employee invoice,
• original receipts,
• copy of registration form/meeting agenda, etc. and
• WH-1 if needed.

Travel Advances

If a travel advance is needed, use the FMIS-4 Employee Travel Form – even though these students are non-employees.  Attach:

• letter of invite,
• copy of registration form/meeting agenda, etc.
• letter from Approving Authority stating they will be responsible for the return of the funds if the student does not attend the conference/meeting on the travel document.
• advance should be for M&IE only – lodging should be done on a separate requisition. However, please check that the hotel will accept University purchase orders. If they do not accept POs, notate on the Travel Form, and the advance can be made for per diem (lodging and M&IE).

All travel rules, same as employees, will apply.

Group Travel

In order to simplify the large group travel, the staff traveling with the group will be responsible for the advanced funds/receipts/reimbursements.  Such groups include Break Through Adventures (BTA) spring break travel, Athletic Team travel, etc.

The staff traveling with the group shall do an eTravel Travel Request which will include:

• A list of student travelers w/Banner ID no. or SSN is required; each student will have to sign out for any M&IE funds given to them.
• letter of invite for each student traveling, explaining what costs are covered by the university,
• copy of registration form/meeting agenda/game schedule, etc.