Small Purchase Threshold
UH Hilo > Business Office > Easy Reference Guides
Small Purchases shall be made through use of the SuperQuote Request for Quotation System:
| Dollar Amount | Method of Solicitation |
|---|---|
| $0 to $2,500 | Electronic quotations via SuperQuote are recommended but not required |
| $2,500.01 to < $50,000 | All electronic quotations via SuperQuote |
Exceptions to the required use of SuperQuote for purchases less than $25,000
- Construction Projects
- Professional Services
- Airline tickets and hotel accommodations
- Purchases where the use of SuperQuote is not practicable or advantageous, as approved in advance by OPRPM (OPRPM Form 148).
Schedule of thresholds for purchases excepted from SuperQuote:
| Dollar Amount | No./Type of Quotations |
|---|---|
| $0 to $2,500 | No minimum number of quotations required. |
| $2,500.01 to < $15,000 | 3 or more written or verbal quotations shall be solicited. |
| $15,000 to < $25,000 | 3 or more written quotation s shall be obtained. |
When the minimum number of quotations are not solicited or obtained for purchases excepted from SuperQuote, written justification shall be placed in the procurement file.
Competitive purchases of $25,000 to less than $50,000 which are not processed through SuperQuote shall be subject to invitation for bids, request for proposals or professional services procedures.
If no quotations are received through the SuperQuote system, determination shall be made on whether it is practicable or advantageous to re-solicit for quotations. Alternative procurement methods (e.g., direct negotiations) can be considered.
The threshold for formal sole source purchases (posting, approval by the President) and emergency procurements (approval by the President) is also raised to $50,000.
OPRPM will process procurements (small purchases, sole source & emergency procurements, etc.) from $25,000 and above.