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Contact the Business Office

Telephone:
(808) 974-7404

Fax:
(808) 974-7713

Mail:
Business Office
University of Hawaii at Hilo
200 W. Kawili St.
Hilo, HI 96720-4091

Prior Approvals

UH Hilo > Business Office > Easy Reference Guides

Only the Procurement Office and delegated individuals (fiscal officers) have authority to commit University funds for the purchase of goods and services.  Any other employee that procures goods or services will be personally liable for that purchase.  The only exception to this is Pcard holders that have been duly trained and have signed the Pcard agreements.

Prior approval from the fiscal officer may be obtained under certain conditions and shall NOT be a common occurrence.  Some examples of conditions that may be approved: 

• Vendor does not accept purchase orders.
• Vendor does not accept Pcards or, Pcard transactions cannot go through.

Please see A8.225 Limitations in Purchasing, 2. Unauthorized Purchases:
http://www.hawaii.edu/svpa/apm/a8200/proc/A8225.pdf

You might be able to get reimbursed even if NO PRIOR APPROVAL was obtained.  Attach a LATE JUSTIFICATION MEMO to the requisition.  This memo should include:     

• The reason why prior approval was not obtained.
• The reason why a requisition was not submitted in advance of the purchase.
• Corrective action for the next time this type of purchase is needed.