Business Office Administration
(Restricted Access)
Accounts Receivable
Document Log

Contact the Business Office

Telephone:
(808) 974-7404

Fax:
(808) 974-7713

Mail:
Business Office
University of Hawaii at Hilo
200 W. Kawili St.
Hilo, HI 96720-4091

Non-Compliance Policies/P-Card

***Note: This policy is specifically for UH Hilo only***

University of Hawaii at Hilo
Non-Compliance Policies/Pcard
Effective 10/09/06

Delinquency of submission to Business Office
(transaction log, receipts, bank statement, statement of account)
1. Warning via e-mail
2. Warning via e-mail with copy to Supervisor
3. Temporary suspension of use of Pcard (attend training)
  1. Warning via e-mail
  2. Warning via e-mail with copy to Supervisor
4. Permanent suspension of use of Pcard
Correction of errors, missing documents, justifications.
1. Warning via e-mail
2. Warning via e-mail with copy to Supervisor
3. Temporary suspension of use of Pcard (attend training)
  1. Warning via e-mai
  2. Warning via e-mail with copy to Supervisor
4. Permanent suspension of use of Pcard
Inappropriate/unallowable purchase/parceling
1. Warning via e-mail with copy to Supervisor and reimbursement to UHH.
2. Temporary suspension of Pcard use & reimbursement to UHH (attend training)
  1. Warning via e-mail with copy to Supervisor and reimbursement to UHH
3. Permanent suspension of use of Pcard and reimbursement to UHH
Neglect of updating PVSnet
1. Warning via e-mail
2. Warning via e-mail with copy to Supervisor
3. Temporary suspension of use of Pcard (attend training)
  1. Warning via e-mail
  2. Warning via e-mail with copy to Supervisor
4. Permanent suspension of use of Pcard
Misuse
1. E-mail notification with copy to Supervisor and Vice Chancellor for Administrative Affairs AND permanent suspension of use of Pcard AND reimbursement to UHH

Note: If any problem is not resolved, Pcard holder must reimburse the University.