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Contact the Business Office

Telephone:
(808) 974-7404

Fax:
(808) 974-7713

Mail:
Business Office
University of Hawaii at Hilo
200 W. Kawili St.
Hilo, HI 96720-4091

Formal Bids

UH Hilo > Business Office > Easy Reference Guides

For purchases over $25,000, an advertised formal bid is required.

Please refer to APM Section A8.235 Competitive Sealed Bidding
http://www.hawaii.edu/svpa/apm/a8200/proc/A8235.pdf

In order for OPRPM to issue the purchase order for the bid ad, departments need to turn in the following documents:

• Requisition made out to Honolulu Star Bulletin, vendor code V0000106935 for an estimated amount of $300.00, using subcode 4002
• OPRPM Form 68, Information Required for Formal Bid
• Technical Specifications.

Preferably, the Technical Specifications should be sent to Susan Horimoto via an email attachment so she can forward it to OPRPM when a buyer has been assigned.  This will help the buyer to prep the bid package faster – they won’t have to retype your document, or can edit your document as needed.

Once the bid closes, OPRPM will send back the bid results for evaluation.  Departments will then recommend, in writing, which vendor should be awarded.  Submit your memo along with a requisition made out to the selected vendor and any other documents as instructed to the Business Office for further processing.  OPRPM will issue a purchase order or contract to the winning vendor.