Fee for Services

UH Hilo > Business Office > Easy Reference Guides

The subcode to be used for services is 7100. 

If the purchase is over $2,500, you must get quotes via Superquote unless the services are:

If the vendor is a sole proprietor or individual, and the service being performed is NOT an exempt service, an Independent Contractor Questionnaire is to be completed by the individual and the department.  Before a purchase order can be issued, the requisition and Questionnaire needs to be approved by the Office of Human Resources (at UH Manoa). 

OHR Exempt services are listed on
http://www.hawaii.edu/svpa/apm/a8200/proc/A8230.pdf

If the service being performed is exempt from OHR approval, please type the following on the body of the requisition:

Exempt from OHR approval, A8.230, 4. c. (item #)

Exempt Procurements and OHR exemptions are NOT THE SAME.

Less than $25,000, a purchase order will be issued.  Turn in the following:

  • OPRPM Form 63 Services Contract (if a contract from the vendor is not provided, and the tasks are rather involved),
  • Requisition,
  • Written quotation from vendor,
  • Independent Contactor Questionnaire, if applicable,
  • OPRPM Form 65 Request for Sole Source, if applicable, and
  • OPRPM Form 95 Determination of Cost or Price Reasonableness if over $2,500.00.

Over $25,000, OPRPM will issue a contract:

  1. OPRPM Form 74 Contracting for Services,
  2. OPRPM Form 107G University of Hawaii Agreement for Services,
  3. Requisition,
  4. Written quotation from vendor,
  5. Independent Contactor Questionnaire, if applicable,
  6. OPRPM Form 65 Request for Sole Source, if applicable, and
  7. OPRPM Form 95 Determination of Cost or Price Reasonableness.