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Contact the Business Office

Telephone:
(808) 974-7404

Fax:
(808) 974-7713

Mail:
Business Office
University of Hawaii at Hilo
200 W. Kawili St.
Hilo, HI 96720-4091

Copiers

UH Hilo > Business Office > Easy Reference Guides

The State Vendor List can be found at: http://www2.hawaii.gov/priceapps/

The current price list (expires 09/30/2008) for copiers can be found at: http://www4.hawaii.gov/spo/pricefiles/07-19%20cr6.pdf

You can request quotations from the listed vendors via SuperQuote, or use form RFQ, Request for Quotation Form (http://www.hawaii.edu/svpa/apm/a8200/Forms/RFQ.pdf)

When creating your quotation, if you specify a certain brand, you need to provide justification by completing Form 144, Sole Brand Justification (http://www.hawaii.edu/svpa/apm/a8200/Forms/Form144.pdf).  If you included the wording “or equivalent” within your bid, you do not have to complete Form 144, but be aware you may have to purchase the equivalent copier if it does meet your minimum specifications.

Leasing

When preparing the RFQ and requisitions to lease a copier, please include separate line items for:

• the lease payments, and
• the price per copy charge if it goes over the set copy charge per month. 

The lease amount should use a 56XX subcode and the per copy charge uses 7220, photocopy service subcode.

Include the model no., serial no., and term of the lease (i.e. year 1 of 5).

Purchasing

If you purchase a copier, the purchase should be a one time charge - however you might want to purchase a maintenance agreement after the warranty period is over.

The subcode for the purchase of office equipment between $1,000 and $5,000 is 7719.

For maintenance agreements of a copier (not lease), use a 5805 subcode.