Airfare
UH Hilo > Business Office > Easy Reference Guides
Please include this statement on ALL requisitions that purchase airfare:
"Refunds on tickets shall be made payable to the University of Hawaii"
Requisitions should include the following information:
- Traveler’s Name
- Destination (for example: “Hilo – Honolulu - Hilo”)
- Departure Date
- Return Date
- “Refunds on tickets shall be made payable to the University of Hawaii”
- “RCUH Employee” (if applicable).
Airfare amount should not include any personal portions. If the traveler is taking personal time, they need to get 2 quotes from the travel agent, signed in writing:
- quote for Hilo to Official Destination and back, and
- quote that includes personal portion.
Example:
| Description | Amount |
|---|---|
| Hilo – San Francisco – Hilo | $500.00 |
| Hilo – San Francisco – LA – Hilo | $700.00 |
| Requisition amount | $500.00 |
The body of the requisition should read:
| Description | Amount |
|---|---|
| TOTAL Travel | $700.00 |
| *Personal portion (LA) | $200.00 |
| UH portion | $500.00 |
This will also apply if the traveler is just extending their trip in the same city.
Example:
Conference is 12/1/06-12/3/06, but traveler wants to stay longer – 11/30/06-12/6/06. Get written signed quotes from the travel agent for:
| No. | Description | Amount |
|---|---|---|
| 1. | Depart/Return - 11/30/06 and 12/4/06 | $500.00 |
| 2. | Depart/Return - 11/30/06 and 12/6/06 | $800.00 |
| Requisition amount | $500.00 |
The body of the requisition should read:
| Description | Amount |
|---|---|
| TOTAL Travel | $800.00 |
| *Personal portion (extended stay) | $300.00 |
| UH portion | $500.00 |
*The traveler must pay their portion directly to the travel agency. The University will not up front the money for the traveler.